AOPA Logo - Link
AIAAOPA in Advance

Breaking News for O&P Professionals
November 28, 2007 ♦ Volume 11 Number 23
Printer-Friendly Version


Medicare Updates
Filing HIPAA Complaints

If you believe someone is violating HIPAA regulations you can report infractions to the Department of Health & Human Services Office of Civil Rights (OCR).  Complaints to the OCR must be submitted in writing or electronically. OCR has provided forms, or you can submit in your own format.  If you choose to submit in your own format, it must contain the following information:

 ·Your full name, contact information, including E-mail;

 · If you are submitting for someone else, it must also contain their full name, contact information, including E-mail;

 · The full name, contact information, and a contact person of the company or person you believe violated privacy rules;

 · A brief description of what, when and how the violation happened; and

 · Any other relevant information that would help the investigation. 

Complaints should be sent to the regional office responsible for your state.  For contact information on the regional offices, copies of forms and additional information on filing HIPAA complaints, download the information here.
As a reminder, the sharing of protected health information (PHI) can occur between treating entities, such as your office and a referring physician without violating HIPAA rules. 

Questions? Contact Daniel Gurley at (571) 431-0812 or dgurley@AOPAnet.org.     

>> Back to Top <<


Support for Requesting Documentation from Physicians
 
In a recent letter posted on the Program Safeguard Contractor’s (PSC) web site for Jurisdiction A/B, Dr. Paul Hughes reminded physicians of their need to cooperate in supplying necessary information to DMEPOS suppliers in support of their patient’s treatment needs. Quoting a section of the Social Security Act, Dr. Hughes tells physicians it is their legally mandated responsibility to provide information from a patient’s medical record when it is requested in order for DMEPOS suppliers to bill for services the physician has ordered.  Dr. Hughes goes on to say that not supplying the information could cause financial hardship for the patient if the patient has to pay for the item out of pocket.
 
Even if you are not in Jurisdiction A/B, this information is still valid. This letter can be used to support information requests to physicians whose patients’ you have treated. You can obtain a copy of the letter at their Web site.
 
Questions? Contact Daniel Gurley at (571) 431-0812 or dgurley@AOPAnet.org.


>> Back to Top <<


Member Survey Initiated 

AOPA’s Board of Directors initiated strategic planning during their July 2007 meeting and a critical element of this plan is a soon to be released member survey. This survey seeks basic information on how members see the future of their businesses, documents changing patterns in reimbursements, and solicits input on practice management issues and utilization of AOPA services.
 
Several members have volunteered to test the questionnaire and plans are for a full release by E-mail to members in December.  Results will be at least partially tabulated by the Jan. 21 Board meeting at AOPA headquarters in Alexandria and will begin to guide some of the Board’s decision-making over the next several months regarding how AOPA can better serve members as changes occur in the O&P field.

Questions? Contact Steven Rybicki at (571) 431-0835 or srybicki@AOPAnet.org

>> Back to Top <<
 

Don’t Miss the B.O.A.T
Watch for it because the Business Optimization Analysis Tool will open to testing right after the first of the year.  Those firms who assisted in testing this management tool in an earlier stage of development will be among those invited to enjoy a complimentary six month subscription to B.O.A.T.  Member who participated in furnishing their data for the Operating Performance and Compensation (OPC) study this year will also receive a six month trial as a thank you for OPC participation and their willingness to test the program.
 
Here’s what members will receive when they opt for unique management tool—a tool to increase profits and ensure long term prosperity. 
 
There are the four distinct areas that will capture the information we need to help members achieve greater profitability and management efficiency. This Web-based instrument will provide the wherewithal for each member to assess these key areas on an ongoing basis:
 
  • Economic and Business Health  
  • External Market and Competition
  • Management Processes
  • Financial Budgeting and Variance Analysis
Future features will include the ability to create “what if” scenarios and to identify specialized consulting needed to correct problems.  When the first tester subscribers log in to their own confidential and dedicated site, it will be populated with data from their own business as a result of their OPC participation. AOPA will notify OPC participants as soon as the site is ready for testing.
 
Watch AOPA In Advance and the O&P Almanac for continuing updates.
 
Questions? Contact Steven Rybicki at (571) 431-0835 or srybicki@AOPAnet.org.
 
 


 

Office Depot and AOPA: Partnering for Success!

Take advantage of these negotiated deeper discounts, cost saving initiatives, &
procurement solutions to run your business. 60-80%off 75 of the most frequently ordered items; Tech Depot Consultant for IT questions & quotes; custom furniture solutions for Executive Offices - 50-cubicle stations; Copy Print & Promotional Services.
 
START YOUR SAVINGS TODAY-CALL JAMIE TREUTING AT 703-532-3666.

O&P Resources
Register for LCodeSearch.com Online

Employees of AOPA patient care facility members may now establish individual usernames and passwords on LCodeSearch.com, AOPA’s new online coding resource. Log on to www.LCodeSearch.com and click “Register” to create your own unique username and password. Once the username and password are established, AOPA membership will be verified, and your account will be activated within a day or two.
 
Manufacturers should continue logging in to www.LcodeSearch.com using the username and password that was provided to them several weeks ago.

Questions? Contact Joe McTernan at (571) 431-0811 or jmcternan@AOPAnet.org.

>> Back to Top <<


AOPA and Chase: If You’re Paying More Than 1.9%, You’re Paying Too Much

AOPA members should check their current credit card processing rate to determine whether it makes sense to switch to the AOPA Chase Paymentech program with processing fees as low as 1.9%. Savings can amount to “found” dollars for the bottom line.  As an example, if your current rate is 2.5% or more and you process $500,000 annually in credit card payments—the .6% savings can mean another $3,000 to the bottom line. That’s like a patient care facility getting a 200% return on their annual dues investment in AOPA. Or it’s the same as getting two years of AOPA membership free!

Check your rate and if you’re paying too much, call AOPA’s dedicated payments expert, Eric Mock, at (214) 849-3603. Be sure and mention your AOPA membership.

Questions? Contact Michael Chapman (571) 431-0843 or mchapman@AOPAnet.org.
 
 
Need Help? Find It Here.
 
Reach more prospective emplyees with the only interactive, O&P-specific online employment network:
the O&P Job Board.
 
AOPA members pay only $75 to post a job.
Contact Corrinn Mullins at (571) 431-0860 or cmullins@AOPAnet.org.

>> Back to Top <<


Limited Supply: End of Year Clearance
 
AOPA’s Bookstore’s limited supply of year-end inventory can save you BIG DOLLARS.  Among the terrific values are the O&P Business and Clinical Forms (Version 2) the Coding and Billing suite (prices go up Dec. 1) and the Coding & Billing/Mastering Medicare (Version 2) combo deal. Check out the specials on AOPA's Web site, or call the AOPA Bookstore at (571) 431-0865.

>> Back to Top <<


October 18 Medicare Audio Seminar Now Available on CD
 
The “Guidelines on Billing Different Venues & Should I Participate with Medicare?” audio seminar is now available for purchase on CD from the AOPA Bookstore. This seminar covers the complex rules of who to bill for services in various venues, from inpatient hospitals and SNFs to home health and hospice care.  It covers not only the Two Day Rule, but also the differences in billing between orthotic and prosthetic care. In addition, this seminar discusses the pros and cons of Medicare participation and what it can mean to your facility’s bottom line.
 
The cost is $99 for AOPA members and $199 for non-members. CDs may be purchased on the AOPA Web site; please visit the AOPA bookstore to order.
 
Each informative audio seminar is worth 1.5 continuing education credits.  Past topics, also available on CD, include:  “Medicare Changes for 2007:  New Codes, New Fees, New Medical Policies;” “Why Was My Claim Denied?  Hints on Minimizing Claims Denials;” “The New CMS-1500 Form:  Get It Right the First Time;” and “Hints on Billing for Diabetic and Orthopedic Shoes.”
 
The schedule and list of topics for 2008 will be posted to the AOPA Web site as soon as it’s announced.

Questions? Contact Erin Kennedy at call (571) 431-0834 or ekennedy@AOPAnet.org.


>> Back to Top <<


Need Credits? Final Medicare Audio Seminar of 2007 Scheduled for December 20
 
The final Medicare audio seminar of 2007 will be held on Dec. 20. The topic is “New Codes for 2008 & Preparing for 2008: A Competitive Bidding Update.” Cost is $99 for members and $199 for non-members per phone line.  There is no limit on the number of participants who may listen to the call. 
 
Participants will have an opportunity to email questions on this topic to the presenter prior to the audio conference; please visit the AOPA Web site to submit a question.  The audio conference is worth 1.5 continuing education credits to each participant. 

Questions? Contact Erin Kennedy at call (571)431-0834 or ekennedy@AOPAnet.org


>> Back to Top <<


Got Ideas? Win a Free AOPA National Assembly Registration and More

Think Chicago, think O&P, think election year, think new technology, think change, challenges, opportunities all make for theme material.  We look forward to seeing you Sept. 10-13 in Chicago. The 2008 National Assembly planning committee is already working on next year’s education program. The planning committee, chaired by Russ Hornfisher, is seeking a compelling theme that will shape clinical and business programming, attract attendance, and increase the value to you and the rest of the O&P field.
 
Suggest one or more theme ideas and become eligible for a drawing for a free National Assembly registration. Your theme doesn’t even have to be selected to win a free registration–just participate. If your theme is selected, you’ll receive a free Assembly registration and four nights’ complimentary hotel accommodations at the Hyatt Regency Chicago. Email your exciting theme ideas by Dec. 7, 2008 to Tina Moran at tmoran@AOPAnet.org

>> Back to Top <<


National Assembly Planning Already Under Way
 
The 2008 Assembly Advisory Committee will meet in Chicago, Dec. 11-12, to start mapping out plans for next year’s September 10-13, 2008 Assembly.  Russ Hornfisher of Becker Orthopedic Appliance Company chairs the Advisory Committee and will lead the tour of the Hyatt Regency Chicago facilities, chair the working lunch and oversee the process of planning the biggest and the best National Assembly event ever. 
 
Expect some changes reflecting the evaluations completed by members at the 2007 National Assembly including high-level speakers and programs that spark that “wow” quality.  Contributing to the success of the event is its outstanding location in the heart of Chicago’s booming commercial area. It’s a short walk to best restaurants, tourist attractions and the Miracle Mile.

Questions? Contact Tina Moran at (571) 431-0808 or tmoran@AOPAnet.org.
 
>> Back to Top <<

O&P Insider's Track
The Only Up-to-the Minute O&P Newsline
Businesses In the News

College Park recently split their Northeast Territory into a North Central and a North Atlantic region. Todd Salley came on board as the North Central Territory manager and Dan DeFillipi joined the company as the North Atlantic Territory Manager.

Ergoresearch Ltd. has announced its intention to buy Footech Inc., for $1.2 million with additional stock incentives valued at $400,000.

>> Back to Top <<


Send Us Your News!
New employee? New office? Tell us! Share your news with the over 15,000 readers of the O&P Almanac and AOPA In Advance newsletter. Contact Steven Rybicki at srybicki@AOPAnet.org.
 
>>Back to Top<<

AMERICAN ORTHOTIC & PROSTHETIC ASSOCIATION (AOPA)

American Orthotic & Prosthetic Association (AOPA)
330 John Carlyle St., Suite 200, Alexandria, VA 22314
Tel: (571) 431-0876, Fax: (571) 431-0899
www.AOPAnet.org